Closing the Books Across Multiple Entities Without the Manual Slog

If you run finance for a group of entities, month-end is rarely about producing numbers. It’s about chasing them. Waiting on POS exports, untangling vendor names that show up three different ways, and confirming that what one entity booked as a receivable matches what the other booked as a payable. The actual accounting is the easy part. The reconciliation is where the days go.

Flying Ledger is built to take that reconciliation work off your plate. Here’s how the pieces fit together.

Start with connected, synced data

Everything downstream depends on clean inputs. Flying Ledger connects QuickBooks, Toast (restaurant POS) and Tripleseat (event booking) per entity and keeps that data synced automatically. That means you’re not re-exporting spreadsheets every week or reconciling against a snapshot that went stale two days ago — the source data stays current across every entity you operate.

Let revenue recognition run itself

Event revenue is one of the easiest places to make a mess by hand. Deferred revenue, category splits, the timing of when it actually gets recognized — it adds up quickly across multiple venues.

Flying Ledger automates revenue recognition: it breaks event data down by category and posts the correct deferred-revenue and revenue journal entries into QuickBooks. And on the daily side, it reconciles point-of-sale revenue against what the POS system itself reports, so the number in your books ties back to the number your restaurant floor actually rang up.

Catch the intercompany mismatches before they compound

The intercompany tie-out is the classic multi-entity headache. When Entity A lends to or invoices Entity B, both sides have to agree — and when they don’t, you usually find out at the worst possible time.

Flying Ledger runs intercompany reconciliation, confirming that what one entity owes another matches on both sides of the books and flagging it when it doesn’t. Instead of discovering a $12,000 discrepancy during the close, you see it flagged as it happens.

Know what you actually owe, and to whom

Accounts payable across entities gets muddy fast, especially when the same vendor shows up under slightly different names in different books. Flying Ledger cleans up messy vendor names and shows every open bill across entities by who it’s really owed to, plus what’s coming due. That’s a single, honest view of your payables instead of a reconciliation project every time you want to know your exposure to one vendor.

See the whole portfolio, then drill in

Once the underlying data is trustworthy, the reporting gets fast. The CFO Dashboard shows cash, debt, revenue, net income and accounts payable across every entity in a portfolio, with drill-down into any number — so when a figure looks off, you follow it down instead of emailing someone for the backup. Treasury shows real bank and credit-card balances with a health score and automatic alerts when an account needs attention, and when it’s time to talk to a lender, Flying Ledger produces a lender-ready financing snapshot with loan balances and debt service coverage ratio (DSCR).

And when you just have a question, “Ask Fly” answers it using the platform’s own live numbers, not a guess.

Who this is for

Flying Ledger works for any business on QuickBooks. Businesses running multiple entities get the most benefit — that’s where the reconciliation and intercompany work pile up — but standalone businesses still benefit from the automated recognition, POS matching and dashboards.

One note on where we are: Flying Ledger is actively used internally with real customer data today. It’s not yet open to external users or a public beta. We’re building it the way we think financial software should be built — proven on real books before it’s opened up. If that philosophy resonates, it’s worth reading why we think agile beats big.

The goal is simple: spend your close reviewing the numbers, not assembling them.