How Flying Ledger Works in 60 Seconds

If you run finance across more than one entity on QuickBooks, you already know where the time goes: reconciling POS revenue by hand, chasing which entity owes which, and rebuilding the same board deck every month. Here’s how Flying Ledger handles that, start to finish.

Connect once, sync automatically

Flying Ledger connects QuickBooks, Toast (restaurant POS) and Tripleseat (event booking) per entity, then keeps that data synced automatically. You set it up once per entity. From there the platform pulls the numbers in — you’re not exporting CSVs or re-keying anything.

It works for any business on QuickBooks. If you run a single standalone business, you’ll still benefit. If you run multiple entities, you’ll get the most out of it, because that’s where the manual work compounds.

The data gets cleaned and reconciled

Raw books are messy, so Flying Ledger does the cleanup work before you ever look at a report:

• Daily POS reconciliation. It reconciles daily point-of-sale revenue against what the POS system itself reports, so the number in QuickBooks matches the number at the register.
• Revenue recognition. It breaks event data down by category and posts the correct deferred-revenue and revenue journal entries into QuickBooks automatically.
• Vendor cleanup and payables. It cleans up messy vendor names and shows every open bill across entities by who it’s really owed to, plus what’s coming due.
• Intercompany reconciliation. It confirms what one entity owes another matches on both sides of the books, and flags it when it doesn’t.

This is the part that usually eats a controller’s week. Flying Ledger keeps it running in the background.

See the whole picture

Once the data is clean, you get a portfolio-level view instead of a stack of separate QuickBooks files.

The CFO Dashboard shows cash, debt, revenue, net income and accounts payable across every entity, and you can drill down into any number to see what’s behind it. Treasury shows real bank and credit-card balances with a health score, and sends automatic alerts when an account needs attention.

When a lender asks, Flying Ledger produces a financing snapshot with loan balances and debt service coverage ratio (DSCR) — ready to hand over.

Ask a question, get a real answer

“Ask Fly” answers financial questions using the platform’s own live numbers — not a guess. Because it’s reading the same reconciled data behind your dashboard, the answer reflects what’s actually in your books.

Where things stand

To be straight with you: Flying Ledger is actively used internally with real customer data today. It is not yet open to external users or a public beta. If any of the above sounds like the manual work your team is doing every month, this post is a preview of what we’re building toward opening up.